The Hidden Costs of Your Operational Consumables Spend

With the focus on Front of House performance which drives your numbers, it’s easy to forget about the importance of a Back of House strategy for your consumables. If your current processes result in Back of House “looking after itself” it can create significant cost vulnerabilities.

Without proper oversight, opportunities for efficiencies and ultimately savings disappear. Ineffective management of store consumables silently undermines your Front of House success, impacting the customer experience your teams work hard to perfect.

By identifying these hidden costs, you can create alignment from the front door to back door, ensuring that cost efficiencies support rather than undermine your customer experience goals.

What Do We Mean By Cost Control?

Operational consumables often hide real costs that erode margins; poor oversight leads to overspend, stockpiling, transaction inefficiencies and budget blind spots. Better tracking and procurement tools support cost control retail consumables, revealing hidden costs and improving financial control.

Are you feeling the financial pain of...

  • No effective means of budget setting
  • Maverick spending
  • Stockpiling and over ordering
  • Return costs for non approved products
  • Increased transaction costs
  • Time hungry procurement processes

Better for your budgets and your bottom line

The everyday consumables that keep your business operational can add up to 25% of your running costs with every traditional transaction costing up to £50 in resource and time.

Seemingly minor expenses are compounded across locations and time, significantly eroding margins despite the individual small values.

Get closer to your numbers - track all your spend

Getting the right tools in place can reveal the hidden cost of every transaction, even across multiple locations.

No more invoice surprises - find out how with MyAcopia

Frequently asked questions

Cost control means having visibility of what you spend on all your non Goods For Sale. These are the everyday essentials across your business, and by having this increased visibility you can make data driven choices that can safeguard margins and free up budget. We help retailers achieve so much more from their budgets with less waste, less admin and less complexity.

We bring you practical solutions: better spend visibility, smarter procurement tools such as MyAcopia, and process health checks. This all makes it easier to spot where money is leaking and plug the gaps.

Typical issues include lots of small orders across sites and stores, each store buying their own consumables from various sources, numerous suppliers with varied pricing, poor and differing consistency of products, excess stock, fragmented procurement and poor visibility of spend.

Yes by reducing the number of suppliers you reduce admin, achieve better volume pricing, have fewer invoices and gain better negotiating leverage.

Review your consumables spend, map your suppliers and orders, spot where procurement is fragmented. This will help you identify quick wins, set your targets and build your roadmap. We can help you with that.

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